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Sauna Therapy Policies
Discover Policies about Practice and Use While Seeking Therapy.
To view your client portal please login in using the Sauna Therapy Secure Link.
What To Know About Sauna Therapy
Sauna Therapy Policies
What Does it Mean to Be Out Of network
If my supervisor is not paneled with your insurance company then I would be considered an ‘out-of-network’ provider. This means that you will likely receive reimbursement for part of my services from your insurance company.
Rates
– $120 – 180 -60 minute session
– $100 45-50 minute sessions
– $200 90-minute session
– $175 – 200 couples therapy
For more information on taking insurance, please visit the Insurance page.
Crime Victims Fund
For more information on accessing out crime victims fund payment options, for more information on The Texas Crime Victims Fund reach out to Paige Swanson directly.
What Happens if I need to Cancel an Appointment?
When you make an appointment with me, you are reserving that time for yourself. If you cancel with more than 48 hours notice (M-F), that gives me time to try to fill your space, and you will not be charged. You will not be charged if you are sick or if an urgent matter arises unexpectedly. However, if you cancel an appointment with less than 48 hours notice or forget your appointment, you will be charged the appointment fee plus an additional $20 dollar late fee. I will set up 48-hour reminder texts for each individual in my practice, please pay attention to those reminder texts if you know you need to cancel that week.
I also offer a system that allows individuals who miss their appointment to make up that appointment within that week for no extra cost. If you miss your appointment you will be charged for that session slot, however, you can fill a vacant slot in the same week for a make up at no extra charge.
Confidentiality
Psychotherapy is confidential, with the below stated exceptions.
- Duty to Warn: Therapists are mandated by law to disclose pertinent information discussed in therapy if the client has an intent or plan to harm another person. We are required to inform the intended victim and notify legal authorities.
- Suicide/Self harm: Depression is common emotion expressed in therapy, but if a
client is feeling hopeless enough to imply or disclose a plan for suicide; steps need tobe taken to ensure safety.This would include notifying the legal authorities as well as make reasonable
attempts to notify the family. - Animal abuse: I will report animal abuse, including cases of neglect and hoarding.
Vulnerable Adults and Children: Mental health professionals are required by law to
report stated or suspected abuse of a child or vulnerable adult to the appropriate social service agencies and/or legal authorities. - Prenatal Exposure to Controlled Substances: in keeping with protecting vulnerable
populations, Mental Health Providers are required to report admitted use of
controlled substances during pregnancy that are potentially harmful to the fetus. - Minors/Guardianship: Parents or legal guardians have the right to access a minor client’s health information. Age of adult for psychotherapy is
- Insurance Providers: Information requested includes description of impairments, dates and times of service, diagnosis, treatment plans, treatment progress, prognosis for improvement, case notes and summaries.
COVID-19 and SICK POlicy
Due to the turbulent nature of COVID-19, if you or therapist has been exposed to someone with COVID or is experiencing flu-like symptoms, as a policy, sessions will either be cancelled or held virtually and not in-person. There will also be no cancellation fees for sessions.
How Do You Accept Payment for Out of Network?
Payment for services is an important part of any professional relationship. I ask that you provide credit card information so that I can charge your co-pays or outstanding balance at each session. I accept all credit and HSA cards.
You will receive a monthly statement for any balance remaining on your account. If payment is not received in full each month, you will be charged 10% interest on the remaining balance.
Court and Record Subpoena
Record Retrieval
If a therapist with Sauna Therapy is to receive a subpoena, then the attorney or office staff will need to call the office and set up a time for the subpoena to be served during office hours. The therapist will request a minimum of 72 business hours notice of any Court appearance so that schedule changes for their clients can be made within a reasonable time frame.
Attendance in Court
Although, I discourage clients from subpoenaing their records, even though you are responsible for the testimony fee, it does not mean that my testimony will be solely in your favor. I can only testify to the facts of the case and to my professional opinion.”
- Billing and Imaging Records for Attorney and Court usage will be billed: $120/hr
- Preparation time (including submission of records): $220/hr
- Phone calls: $220/hr
- Depositions: $250/hour
- Time required in giving testimony: $250/hour
- Mileage: $0.40/mile
- Time away from office due to depositions or testimony: $220/hour
- All attorney fees and costs incurred by the therapist as a result of the legal action.
- Filing a document with the court: $100
- The minimum charge for a court appearance: $1500 and retainer is asked before scheduled court appearance
What If I am in Crisis?
I do not offer crisis services for addiction treatment or emergency suicide. Please dial 911 if you are actively a danger to yourself or others or CALL/TEXT 988
If you’re in a domestic violence situation and have not called the authorities and feel your safety is at risk, please go on to the portal and ask for a same day appointment. If you’re a trauma survivor and having a PTSD flashback and feel you need emergency assistance please call the following resources:
Social Justice Warrior Discount
If you’re currently working with underserved populations in the Dallas, Texas county area, and you are one of the following:
- Criminal Defense Attorney
- Social Worker, Therapist and Mental Health Care Worker
- Nurse (Acute Care, ER)
- SUD Worker
- First Responder
- Firefighter
- Police Man
Please ask me about the social justice warrior discount. This discount will be a sliding scale service that will allow you to afford critical therapy needed to remain competent and skilled at your job at a more affordable price.
Incident To Billing
Incident to billing is a common billing practice in the healthcare industry, particularly for insurance companies like Aetna and United Healthcare. It involves the billing and reimbursement process for certain medical services provided by non-physician healthcare providers under the supervision of a physician. This practice is commonly used for services rendered by physician assistants (PAs), nurse practitioners (NPs), clinical nurse specialists (CNSs), and other qualified non-physician practitioners.
When a medical service is provided “incident to” a physician’s services, it means that the service is performed as an integral part of the physician’s treatment plan for the patient. The primary purpose of this billing arrangement is to facilitate patient care and ensure that patients have access to a broader range of healthcare providers.
Here’s how incident to billing typically works:
Supervision: The non-physician healthcare provider, such as a PA or NP, must be working under the direct supervision of the treating physician. This means that the physician is physically present in the same office suite and immediately available to provide assistance and direction as needed.
Covered Services: Incident to billing applies to certain medical services that are within the scope of practice of the non-physician healthcare provider and are also covered benefits under the patient’s insurance plan.
Billing Process: The non-physician provider performs the service, but the claim for reimbursement is billed under the supervising physician’s National Provider Identifier (NPI). This is important because physicians are typically reimbursed at a higher rate than non-physician providers.
Reimbursement: The insurance company, such as Aetna or United Healthcare, reimburses the physician for the incident to service provided by the non-physician healthcare provider. The reimbursement is subject to the terms and conditions outlined in the patient’s insurance policy, including any copayments, deductibles, and coinsurance.
It’s essential to follow specific guidelines and documentation requirements when using incident to billing to ensure compliance with insurance company policies and regulations. Additionally, not all services are eligible for incident to billing, so healthcare providers must verify coverage and eligibility before proceeding with this billing method.
Keep in mind that insurance companies’ policies and procedures may vary, and it’s always best to consult with the insurance provider directly or refer to their official documentation for the most up-to-date information on their incident to billing practices.